Requisition ID: 6854
Grade: G5
Country: Austria
Duty Station: Vienna
Category: General Service/Admin. Support
Type of Job Posting: Internal and External
Employment Type: Staff-Full-time
Appointment Type: Fixed Term - 100 series
Indicative Minimum Net Annual Salary: 57,876.00 EUR
Application Deadline: 08-Jun-2026, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
This post is for local recruitment only.

Vacancy re-advertised. Applicants who have already submitted an application do not need to reapply.

Female candidates are particularly encouraged to apply.

ORGANIZATIONAL CONTEXT

Functional responsibilities

Under the overall supervision of the First Reporting Officer (Senior Investigator), the Investigations Assistant provides support in the development and administration of investigations, as well as clerical and administrative support, and is responsible for the following key functions:

• Acts as the alternate Intake Officer (in the absence of the G6 Sr. Investigations Assistant) for all allegations of misconduct received via all channels; maintains Intake Register and the Detailed Complaint Register; prepares statistics and relevant reports relating to cases; and drafts annual Information Circular on measures taken by UNIDO on established misconduct and its related memo for its publication.
• Under the guidance of an investigator, assists carrying out fact-findings of alleged misconduct, in compliance with professional standards; conducts preliminary evaluations on non-complex cases including preparation of preliminary evaluation report (PER); participates in interviews with witnesses and subjects of interest, requests for information (both written and in-person); prepares chronology of events; and collates and indexes evidence enclosed in investigation reports for submission to the Director General; and compiles and reviews evidentiary and legal materials in support of investigation reports presented for disciplinary process, including ILO Administrative Tribunal.
• Assists in preparing presentations on investigation function for meetings of the Oversight Advisory Committee; assists in preparing draft annual activity report on investigation activities to the Director General; assists in preparing draft annual report on investigation activities to the Industrial Development Board.
• Provides general office support services; drafts, edits, proofreads, and finalizes for signature and/or processes a variety of correspondence and other communications; sets up and maintains reference files/records (electronic and paper); performs and coordinates administrative services to include preparing and monitoring requests, liaising with relevant units, etc.; assists in developing material and/or presenting training sessions to internal staff; assists in the preparation of investigation function work products for electronic storage, access, and circulation/publication, including document conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes.
• In conjunction with other EIO team members, implements new investigation techniques and best practices.
• Using ERP platform, initiates and follows up on actions related to recruitment of staff, consultants, training, purchase of equipment, payments, travel authorizations requests/claims, and deals with all related inquiries; assists budgetary processes (monitoring of expenditure) for the investigation function.
• Assists in coordinating with relevant directorates and offices on matters related to procurement/external training contracts; assists in compiling files (electronic and paper) for recruitment of staff for the investigation function; sets up interviews; assists in completing all documentation necessary in ERP system for COR/HRM to conclude the recruitment process.
• Assists in coordinating with the Investigations team to maintain general coverage for the investigation function; coordinates with the EIO/OD Office Assistant on administrative matters pertaining to investigation staff.
• Performs other related duties and assignments as requested by the Senior Investigator or Director of the Office of Evaluation and Internal Oversight.

• Completed higher secondary education is required.
• Specialized courses or training in finance, accounting and/or audit matters is desirable.

Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

• A minimum of eight (8) years of work experience in providing support to managerial/professional staff and using administrative skills to assist in the execution, development, and implementation of work related to the office is required.
• Proficient use of Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software, investigation software (e.g. case management systems, TopDesk) and investigation software is desirable.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment is required.
• Basic knowledge of financial matters, audit and investigative techniques, procedures, and standards is desirable.

• Fluency in written and spoken English is required.
• Fluency and/or working knowledge of another official UN language is desirable.

For further information on salaries, refer to the International Civil Service Commission website: https://icsc.un.org/

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO careers site for details on how to apply: https://careers.unido.org/

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org