Proposals Project Manager

PURPOSE OF ROLE

Lesedi, as an Engineering, Procurement and Construction (EPC) company, seeks a Proposals Project Manager to lead the preparation of competitive bids in response to client enquiries. In this crucial role, you will manage the proposal process from business development and tender inception through clarifications and up to tender award, ensuring all submissions are compliant and professional. You will interface with various divisions and support services to gather required inputs, drive the process to conclusion, and submit compliant bids on time. Your work will be essential to our tender-driven business, helping us secure new projects through well-prepared and competitive proposals.

KEY PERFORMANCE AREAS

Proposal Project Management

• Read and evaluate tender documents thoroughly
• Identify critical returnables for proposal inclusion
• Lead and allocate tasks to responsible resources and departments
• Assemble supplied information and confirm adequacy of returnables
• Assist with tendering processes including legal, technical, board, and commercial aspects
• Ensure compliance with Lesedi's Tendering Processes and Procedures
• Meet proposal deadlines consistently

Proposal Coordination

• Evaluate returnables and identify responsible parties for submissions
• Collaborate with and drive resources responsible for returnable submissions
• Lead the proposals process according to established procedures
• Assist and guide the development process
• Expedite submission processes and ensure compliance
• Collate tender returnables into compliant, competitive proposals

Proposal Feedback

• Maintain effective communication with all stakeholders
• Interface management of various involved parties
• Identify and escalate problematic areas/topics effectively
• Provide regular status updates to the Proposals Manager
• Maintain professional client communication
• Track and follow up on outstanding requirements

QUALIFICATION

• National Diploma, Advanced Diploma, or Bachelor's Degree in Engineering.
• Project management qualification (advantageous)
• Membership or eligibility for membership with a recognised professional engineering body (e.g. ECSA or equivalent) is advantageous.
  
• A valid driver's licence is required.

EXPERIENCE

• 3 – 7 years of post-qualification, relevant tendering experience.
  
• Experience in an engineering industry/EPC environment (beneficial)
• Experience with construction contracts (NEC/FIDIC/Bespoke) (beneficial)
• Excellent communication, writing, and presentation skills
• Cost Engineering/Estimating capability (advantageous)

COMPETENCIES

Knowledge:

• Understanding of estimating processes
• Knowledge of procurement processes
• Good knowledge of project management and proposals processes
• Sound ability to accurately read, analyse, understand and interpret tender documents
• Procedure implementation and development skills

Skills:

• Sound working knowledge of MS Office suite (Outlook, Teams, Excel, Word)
• Proficiency with Adobe (PDF Pro)
• Experience working in proposal teams
• Strong interpersonal skills with ability to manage interfaces with different stakeholdersPerformance analysis and reporting
• Negotiation and conflict resolution
• Written and verbal communication
• Time management and prioritization

Behaviours:

• Highly methodical with attention to detail (accuracy)
• Reliable and logical approach to work
• Ability to work long hours when required
• High demonstration of independence and interdependence
• Capable of recognizing and solving problems effectively
• Strong ability to organize and prioritize work and deadlines
• Tenacious approach to completing assigned tasks
• Ability to work autonomously and use initiative
• Teamwork orientation with respect for colleagues
• Ability to work under pressure
• Self-starter mentality
• Flexibility and multi-tasking capabilities
• High stress tolerance level with controlled emotions and reactions
• Good judgment regarding progress reporting and issue escalation